Questions and Answers
The questions and answers below are Frequently Asked Questions (FAQs)
You can also ask a question but before you do, please search using KEY WORDS (not full question) of your question’s subject matter in the SEARCH box below, as your question may have been answered previously.
To submit a question to the Board, send an email to: board@shelterbay.net
For questions to the Office management, send an email to: kemerson@shelterbay.net
Questions to Committees should be emailed to the committee chairperson’s email. (See: Governance/Committees)
(Currently adding more Questions and Answers – please check back)
Washington Law (RCW 9.73.030) Prohibits recording conversations including private meetings without all attendee consent. (Elaine Dixon/Louise Kari) As members of the Finance Committee (FICO), we can say that money is not missing. In order to cut a check, there is a process in place so that one person can’t just cut a check without approval by others. Currently, 3 staff members are required just to complete the submission of a check for approval which then must be approved by 2 board members and finally a fourth staff member signs the checks. This is an enormous division of duties which is the most effective method of preventing error or fraud. Williams and Nulle completes our annual audit. The last one received had not findings or anomalies. The latest audit (for FY21/22) will be completed by June 2023. (Board Rep.) Our size of pool allows for an “attendant” rather than a lifeguard. (Board Rep.) the goal is to open the pool for use by Memorial Day Weekend 2024. (Board Rep) See forms under the Architectural Compliance Committee: https://shelterbay.net/governance/board-of-directors/committees/ (Committee Chair) The Communications Committee is responsible for the signage at the front gate? See Communications Committee under Governance – contact chair or Committee Secretary. (Board Rep) The Green Committee Secretary – Renata McCauley 546 225 2941 rmccauley@shelterbay.net (Board Pres.) Waiting for a response from the Swinomish Tribe Permit Dept. (Board Rep.) Our size of pool allows for an “attendant” rather than a lifeguard. (Board Rep.) the goal is to open the pool for use by Memorial Day Weekend 2024. (Monte Hicks) We have not gotten 3 bids to upgrade the pool. We can barely get anyone to even come look at the pool much less bid on fixing it? (Board) Demolition of the upper pool is anticipated and there is a line item in the upcoming budget for that work. As part of that project, work is required to plan for what amenity will replace the pool. (Board Pres.) 1. Now at the stage of involving the BIA who must approve any new lease. They will consult with their attorneys now about our complex lease structure and get back to the Negotiating Group. The Supplemental rent is included in the budget and billed monthly. This is voted on by the Community. (Board) No, per the Master Lease, Shelter bay Community is responsible for infrastructure and repairs. (Board) The current contract ends on March 31. The Board is discussing whether to let it expire, renew at a lower fee, or on an as-needed basis. (Board) At some point, if the negotiations have stalled and we don’t see a way forward, we will need to start discussing the transition to the end of the lease. (Board Rep) The Green Committee Secretary – Renata McCauley 546 225 2941 rmccauley@shelterbay.net (Pat McGarry) The Marina and access to Shelter Bay needed dredging. It was financed by a loan through Peoples Bank and will be paid off in a maximum of five years with funds generated by the Marina. (Pat McGarry) We never had to pay TERO tax on earlier marina projects, so it was not specifically included in the budget for this project. The Board approved the budget and we were able to absorb the additional cost and remain within budget. Go to Resources and click on Storage Lot, and then at the bottom is a link to download the form.
Board
Budgets and Finnances
Committees
Posted 11/23
Also see Swinomish Permit Requirements at the same location
Community Office
Facilities and Amenities
Posted 11/23
Lease Items
2. At this point the Tribe’s and the Communities Lease Negotiating Committees have agreed upon a “framework”.
Maintenance
Marina
Web site questions
Board
Washington Law (RCW 9.73.030) Prohibits recording conversations including private meetings without all attendee consent.
(Elaine Dixon/Louise Kari) As members of the Finance Committee (FICO), we can say that money is not missing. In order to cut a check, there is a process in place so that one person can’t just cut a check without approval by others. Currently, 3 staff members are required just to complete the submission of a check for approval which then must be approved by 2 board members and finally a fourth staff member signs the checks. This is an enormous division of duties which is the most effective method of preventing error or fraud.
Budgets and Finnances
Williams and Nulle completes our annual audit. The last one received had not findings or anomalies. The latest audit (for FY21/22) will be completed by June 2023.
Committees
(Board Rep.) Our size of pool allows for an “attendant” rather than a lifeguard.
(Board Rep.) the goal is to open the pool for use by Memorial Day Weekend 2024.
Posted 11/23
(Board Rep) See forms under the Architectural Compliance Committee: https://shelterbay.net/governance/board-of-directors/committees/
Also see Swinomish Permit Requirements at the same location
(Committee Chair) The Communications Committee is responsible for the signage at the front gate? See Communications Committee under Governance – contact chair or Committee Secretary.
(Board Rep) The Green Committee Secretary – Renata McCauley 546 225 2941 rmccauley@shelterbay.net
Community Office
(Board Pres.) Waiting for a response from the Swinomish Tribe Permit Dept.
Facilities and Amenities
(Board Rep.) Our size of pool allows for an “attendant” rather than a lifeguard.
(Board Rep.) the goal is to open the pool for use by Memorial Day Weekend 2024.
Posted 11/23
(Monte Hicks) We have not gotten 3 bids to upgrade the pool. We can barely get anyone to even come look at the pool much less bid on fixing it?
(Board) Demolition of the upper pool is anticipated and there is a line item in the upcoming budget for that work. As part of that project, work is required to plan for what amenity will replace the pool.
Lease Items
(Board Pres.) 1. Now at the stage of involving the BIA who must approve any new lease. They will consult with their attorneys now about our complex lease structure and get back to the Negotiating Group.
2. At this point the Tribe’s and the Communities Lease Negotiating Committees have agreed upon a “framework”.
The Supplemental rent is included in the budget and billed monthly. This is voted on by the Community.
(Board) No, per the Master Lease, Shelter bay Community is responsible for infrastructure and repairs.
(Board) The current contract ends on March 31. The Board is discussing whether to let it expire, renew at a lower fee, or on an as-needed basis.
(Board) At some point, if the negotiations have stalled and we don’t see a way forward, we will need to start discussing the transition to the end of the lease.
Maintenance
(Board Rep) The Green Committee Secretary – Renata McCauley 546 225 2941 rmccauley@shelterbay.net
Marina
(Pat McGarry) The Marina and access to Shelter Bay needed dredging. It was financed by a loan through Peoples Bank and will be paid off in a maximum of five years with funds generated by the Marina.
(Pat McGarry) We never had to pay TERO tax on earlier marina projects, so it was not specifically included in the budget for this project. The Board approved the budget and we were able to absorb the additional cost and remain within budget.
Web site questions
Go to Resources and click on Storage Lot, and then at the bottom is a link to download the form.
